Archive for the ‘Zebra Report’ Category

Follow-up and Communication … the Final Keys to a Successful Open House

May 26, 2011

As the fourth and final installment of my open house series, I’m going to share the importance of strong follow-up and communication plans, and why you’ll never achieve the full potential of an open house without them.

Follow-up … or fail!

Quite often one of my clients will call me and say, “I thought I had the best open house! I was so excited afterward! However, nothing has come of it. Not one person has called me back. What happened?”

I’m here to tell you that if you are expecting people to magically call you back, you’re going to be waiting for a very long time. No matter how much they like you, not everyone you meet will call you after that first open house. It’s incumbent upon you to reach out to them! You may need to meet people at several successful open houses before your phone starts to ring. Rome wasn’t built in a day … and neither are relationships with potential clients.

Here are the follow-up actions that need to be part of your open house plan. Some are tried and true … but some may be new to you!

  1. Before you leave your open house, put everything back in order. You’d be surprised how many agents hurry out the door and forget to do this. The seller comes home after the open house, only to find things out of place – or worse yet – hidden away where they can’t find them – and may feel uncomfortable or angry. Remember: you are a guest in their house. Treat your time there as such.
  2. If you were successful in connecting with people who attended your open house and have an email or a phone number, send them a “thank you for coming” email or make a quick phone call. This is not the time to give your sales message!  It is, however, the time for a simple thank-you. If neighbors attended, be sure to contact them as well.
  3. Send a second thank-you when possible, including a message that says something like, “If you didn’t have a chance to sign up for my real estate market update, please give me a call or send me an email and I will be sure to get you that information on a monthly basis.”
  4. Leave the sellers an open house report. If you create this report as part of your open house system and have it preprinted, all you need to do is fill it out just before you leave the open house and put it on the kitchen counter for the sellers to review. Include how many people attended your open house, any comments (both positive and negative) that they made, and your comments about how you feel the open house went. Please be honest here – it’s not fair to only provide positive information, when the reality might be something like “most attendees felt the price was too high.” If they only hear that things are going very well, they will become frustrated quickly if there is no other activity or any offers.
  5. You have yet another opportunity to reach out to people who attended your open house by sending “just pended” or “just sold” postcards at the appropriate times. Keeping people abreast of market activity is another way to stay in touch – and it allows you to articulate your value as a knowledgeable professional.

Communication is critical!

Communication is such a key piece of having a terrific open house, yet so many agents struggle with making guests feel welcome while also trying to establish the beginnings of a business relationship.

There are three key areas I want you to be aware of:

  1. The welcome: Are you a “stand at the front door” agent, or a “sit in the kitchen” agent? What I’m getting at is this: what is your comfort level when people come in the door? I have attended open houses where the agent literally frightened me by opening the front door with such gusto they almost knocked me down! I’ve also attended open houses where the door was already open … and when I walked in the agent was at the kitchen counter using her laptop. She only looked up long enough to say “Hi there.  Come on in and look around.” Finding a balance between the two is a skill that you must learn.
  2. The home tour: Do you like to show people around the house, or would you rather they tour on their own? Some agents are very successful at corralling groups of people and leading an actual tour – others are much more comfortable just letting people wander on their own. Sometimes this depends on the layout or amenities of the house or the seller’s wishes. Regardless of what tour style you choose, you must be comfortable talking not only about the house, the neighborhood, and the current market, but also encouraging people to take a look at all of the display boards and market data that you have provided.
  3. The goodbye: Are guests leaving your open house with a positive lasting impression of you? In talking to hundreds of buyers over the years, the general consensus is that while agents are nice and will say “thanks for stopping by”, buyers rarely feel like they made a connection with the agent. The goodbye is your final chance to make that connection without being pushy. You really need to think about how you want to handle this, based on your personal style.

So remember – you can turn an “ok” open house into a great open house by implementing great follow-up and communication plans.

Don’t forget that the weekend of June 4th and 5th is National Open House Weekend.  Public attendance at open houses this weekend should be high.  Make sure you’re prepared for your best open house ever!


If you joined us for our Unforgettable Open House class this week, thank you! You are on your way to creating your own unforgettable open house during the National Association of REALTORS® Open House Weekend June 4th and 5th.

As our “thank you” to those who came to class AND to those who have been reading through this series, we would like to share a document to add to your open house tools. This is a sample letter you can send out to the neighbors of the open house, offering to put “slow down” signs up due to the increased traffic in the neighborhood. Neighbors love this! This small touch accomplishes several things:

  • It introduces you, the agent.
  • It lets the neighbor know there is an upcoming open house. Remember, people buy neighborhoods…and neighbors are a fantastic way to spread the word about your listing.
  • It shows that you are concerned about the safety of their family.

You would not believe the response agents have received from neighbors so thankful the agent has gone the extra mile in keeping their neighborhood safe.

These safety signs are available in a variety of child safety areas of stores or you can buy them online. This is just one type of sign, but there are others types as well.

This letter is my gift to you. If you use it, I would love to hear what response you receive from the neighbors! Email me what you have heard to denise@thelonesgroup.com.

Open House Preparation … it’s More than Signs and Flyers!

May 19, 2011

As the third installment of my open house series, I want to discuss how you prepare for your open house, and then how to actually host a highly successful open house. 

In order to have a highly successful open house you must prepare, prepare, prepare. Simply showing up at an open house with a couple of directional signs and some flyers is not enough! If you’re like many agents who tell me “Open houses don’t work”, I’m willing to bet that signs and flyers are your only open house tools. That simply is not enough!

Let’s talk about what you do need to do in order to create the kind of open house success you are looking for.

BEFORE THE OPEN HOUSE

It goes without saying that having systems in place will simplify your life – and your open houses!  Once you know exactly what you need for each and every open house you’ll find it extremely easy to get prepared ahead of time.

I recommend that all of your printed pieces – from signage to marketing materials – feature your custom brand. This is one of the best ways to stay top-of-mind with potential buyers and sellers, and stand out in the crowd of open house agents.

Some agents like to have an open house planning list to keep track of what needs to happen the week prior to the open house. Using this kind of checklist is very helpful because it keeps you on track.  You won’t forget one of the key essentials of your successful open house program if you’re managing your activities with a checklist. Regardless of whether you do or don’t create a list, below are the items that I think you must have on your open house checklist.  These can easily be customized for every open house you do.

  • Do the research. I talked about this in last week’s Zebra Report. In order to have a successful open house, you need to strategically select properties that offer the best opportunities for buyer and seller traffic. Do you remember what I said last week?  Instead of letting the property choose you, you need to choose the property. If you’re not sure how to do the research, go back and read last week’s Zebra Report, entitled Put on Your Thinking Cap”.
  • Plan your advertising. I also talked about this last week.  You must take the time to prepare a well-executed online and print advertising campaign. Simply putting an ad in your local paper will never generate the kind of traffic you want – or should expect.
  • Create an “Open House Book”. Provide additional value to attendees by offering a take-away open house booklet which includes full-color pages of information on your listing, as well a “tour of homes” sheet that has information on other comparable listings. You can also include a map showing each home’s location, and a one-page profile detailing your expertise.

  • Create custom branded display boards. A little later in this Zebra Report I’ll talk about display boards – what they are, how to use them, and why they are so important to your business. There is preparation needed for display boards – but once you have the format, it’s easy to update them for each house, or each neighborhood.
  • Plan your signage. If you’re looking for a very easy and inexpensive way to create a buzz around your open house, consider attaching an open house rider to your yardarm sign. This works well if you typically hold open houses on the same day and time … say, Saturday from 1pm-3pm. Attach your sign-rider on Thursday to alert people ahead of time about your open house. (Remember to remove the sign after your open house, however, or your sellers may be surprised the following weekend by a knock at the their door!)
  • Create invitations. If you’ve done your research, and you know who the most likely buyers are for the home you are holding open, send them a personal invitation. Postcards are a great option!  They are inexpensive to create and mail, and they offer a quick and colorful way to catch potential buyers’ attention. Don’t forget to go through your database and think about people who would also be good move-up or downsizing buyers.
  • Plan for a “neighbors only” open house. Again, use postcard invitations and explain that not only do neighbors get a private viewing of the home, you will also have valuable market and/or neighborhood information that you can share with them.
  • Plan your technology. There are a lot of options here, depending on whether you use video, social media or email invitations. Think about what will work best for you, what technology skills you have, and how savvy your market’s buyers and sellers are.
  • Shop for snacks and beverages. Depending on the home and the seller’s wishes, consider providing bottled water and some sort of snack. When you buy in bulk, you’ll save money upfront, and you’ll not be scrambling at the last minute to buy what you need.

DURING THE OPEN HOUSE

It’s what happens during your open house that will ‘wow’ attendees, elevating your open house from lackluster to amazing.

Even if you’ve done an amazing job preparing for and getting people to your open house, that’s only the beginning. Unless you provide a welcoming and professional atmosphere, visitors will likely walk in, and then walk out. Capturing their attention with eye-catching visual props (and accompanying information) is critical to building relationships – and building your business.

  • How to welcome attendees. You’ve put your open house signs on the street corners and at the curb, but have you considered how effective a ‘Welcome’ sign would be either on the front door or as a tent-sign on the front porch? What an engaging way to tell people “come on in – this is the right house – take a look around.” Most agents have never thought of doing this, but in fact it’s a very nice way to welcome your guests. And, if you use your custom branding on your ‘welcome’ sign, you’ve now set the tone for a higher-level, professional experience for your attendees.
  • Do you have a sign-in policy? Some agents have no problem putting out a sign-in sheet; other agents feel it can destroy a budding relationship in seconds. Personally, I have rarely seen this done well. If you are comfortable asking people to sign in , that’s great. If you’re using an excuse such as “my sellers are requesting you sign in for security purposes” be aware that open house visitors have been hearing this for years, and it may backfire on you.
  • Really know the best features of home and the surrounding area. People not only buy houses, they buy neighborhoods and surrounding areas. Identify at least five or ten area features and be able to talk about them comfortably.
  • Display features and benefits visually. This is a must-learn skill – not only for your open houses, but for every piece of home marketing you do. For every feature you want to highlight, there must be a corresponding benefit. Here’s a great example: if the home has a solid oak front door with heavy-duty hardware, the benefit is a heightened level of security, as well as exterior noise reduction. Once you have your list of features and benefits, create tent cards that you can place around the house to describe these to visitors.
  • Provide a personal brochure. Granted, you are selling the house.  But you are also selling yourself and your professional skills. A brochure is a terrific take-away that explains more about you, how you work, and the services you provide to both buyers and sellers.
  • Provide custom display boards. Most of us have visited a new-home subdivision and walked through model homes. These folks are experts at the display board business! They have boards that feature the neighborhood, the surrounding community and the features of the homes. You should have similar boards for the community (see below), plus boards that also showcase market data such as neighborhood appreciation rates, days-on-market statistics and recent pending and sold information. Determine what pieces you want on your boards, and then customize them for each house (and neighborhood) that you hold open.
  • Provide historical sales. People want to know what sort of investment they might be in for, especially if they fall in love emotionally with the house. Show visitors historical data going back far enough to highlight positive appreciation rates, and what they may expect going forward.
  • Display a “community board”.  Your board should include information on the community, such as population, demographics, parks, city services (police, fire stations, city hall), schools, and shopping.  You may also want to create a portable flyer version that visitors can take with them. Show where this house is in relation to other community amenities. It’s easy to overlay a street map with indicators for parks, schools, shopping and restaurants, and create a flyer that attendees can take with them. You may also want to include an aerial view of the neighborhood with the home clearly indicated.

  • Have open house book available. I talked about these booklets above. Once you have your system in place and format done, it’s simply a matter of adding your “open house tour” pages.
  • Provide extra amenities that set your open house apart. Offer shoe covers (also called “booties”) for those people who prefer not to remove their shoes. Or lay down carpet runners in high-traffic areas.  Some agents I know set out a basket of toys and coloring supplies for kids. You’d be surprised how easily this can build additional camaraderie with parents, while also providing a welcome respite for kids who were tired of having their parents drag them from open house to open house.

There is a lot of information in this Zebra Report, and many ideas for how to create a memorable open house for every attendee. It may feel overwhelming at first.  Just tackle one piece or idea at a time and start building your system and plan.  Before you know it you’ll have everything you need to really ‘wow’ your open house visitors.

Are you a real estate agent working in Washington State?

If so, we want to invite you to attend our “Unforgettable Open House” event on Tuesday, May 24th.

We’ll teach you how to design and conduct a truly unforgettable open house experience. You’ll learn the secret “props” needed for success, and how to captivate open house visitors. Discover the art of truly showing a home, rather than simply standing in the kitchen while potential clients walk in (and out!) the door. Hear the simple secret to capturing client contact information, without seeming like a pushy salesperson, “man talk” versus “woman talk”, and much, much more!

We’re offering this amazing opportunity in support of the Washington REALTORS® and National Association of REALTORS® Open House Weekend, which will be held June 4th and 5th this year. Master all of the insider secrets to a successful open house … then participate in the Open House Weekend by holding your best open house ever!  Public awareness of open houses will be high, and their expectations will be as well. You need to be ready to deliver!

There is no charge for the class; however, if you wish to participate for clock hours a fee of $35 ($40 at the door) will apply.

If you want to create an unforgettable open house experience – one that will generate income for you – you must attend this memorable class. Register Now!

Put on Your Thinking Cap … and Find the Right House to Hold Open!

May 12, 2011

This week, I want to discuss why it’s so important for you to choose the right house for your open house. It’s not just a matter holding an open house because one of your sellers wants you to. I want you to avoid doing that!  Instead of letting the house choose you, you need to choose the house!  And I’m going to tell you exactly how to do that.

First and foremost, not all houses are great candidates for an open house. If a house is in a rural area, or in a physical location that presents challenges, you’ll spend a lot of money on marketing and a lot of wasted time sitting by yourself waiting for buyers to find you. That is not the best use of your resources.

However, when you pick the right house – for the right reasons – you’ll find that your success rate in generating new prospects and clients will increase substantially.

Here are the categories for houses that are great candidates for your next open:

  1. New listings: New listings attract lots of traffic! People love to see what’s new on the market, and they love to be the first one through so they’ve got ‘insider information’ to share with their friends and family. You’ll also get a lot of neighbors who will come by … not only are they just curious about the house, they may be secretly interviewing agents prior to putting their house on the market.
  2. Well-priced listings: You will be amazed at the traffic you will generate when you hold open a well-priced listing. Buyers are amazingly savvy today, and they’re very aware of what constitutes good value. Well-priced listings can bring them out of the woodwork! Savvy buyers will not take the time to visit open houses where the listing price is out of line with the market. (Note: If you have listings that are overpriced, this is a terrific reason to have a serious ‘price-reduction’ conversation with your overly-optimistic sellers.)
  3. Easy-to find-listings: These listings offer a wonderful way to market yourself – and your name – by giving you lots of opportunities for signage. Imagine the marketing impact you’ll have when you place your personalized open house signs in numerous strategic locations. There’s a cumulative benefit to this when you hold open houses on a regular basis, and those houses are on well-traveled routes.
  4. In-demand listings: Do you know what style and price of house is the hottest seller in your market? You will if you search your MLS and track the most recent pendings. One of my coaching clients recently did this and then called me up the next day to say, “I thought I knew my market, Denise. But I clearly didn’t. What I thought was selling well now was actually selling well 6 months ago. But it’s not now! In my market – right now – one-level homes in the $279,000-$299,000 price range are hot. I had no idea!”  It’s critically important that you do your research. Find out what’s in demand right now – and take advantage of that knowledge.
  5. Well-advertised listings: It goes without saying that listings that are advertised well will attract buyers. But listings that are really advertised well — online, in print, and with targeted print mailing — are great candidates for an open house. There is already a buzz about them, so take advantage of that.
  6. Listings with great curb appeal: I call this the “irresistible factor. Who can’t help but want to go into a house that looks absolutely wonderful from the outside? Yes, we’re agents and we’re predisposed to appreciating fabulous curb appeal. But everyone else appreciates it too! When you’re doing research on the right kinds of homes to hold open, do not forget listings that are intriguing from the outside. When a house has ‘wow-factor’ curb appeal, you’ll generate significantly more traffic – which in turn can generate more potential clients.
  7. ‘Where fish are biting’ listings: These homes are the fastest-selling homes in you market. How do you determine this? Again – by doing some targeted MLS research. Find out what the days-on-market statistics are for a particular neighborhood, or within your community. Is there a correlation between a low days-on-market number and a particular price point or style of house? When you can connect these dots, you’ll have a very good idea of which homes are getting buyers to get off the fence and into the market.

Now that you know which houses are the best candidates for an open house, you need to determine how to attract potential buyers (and future sellers) to your open house.

Here are my “Top 5 Traffic Generators

  • Online marketing: The key here is consistency. To build strong traffic, your open house needs to be posted anywhere that open houses in your market are posted – including your personal website and your company website. Additionally, spread your social media net as wide as possible through Facebook and other social media sites. Remember to confirm with your sellers that they are comfortable having you advertise your open houses via social media.
  • Offline marketing: While many agents turn their noses up at print marketing these days, I do not. This can be a very effective method of building open house traffic. There are lots of options based on your market, including newspapers, magazines, trade publications, and community or neighborhood newsletters.
  • Immediate neighbors marketing: You’re missing a real opportunity if you’re not targeting the neighbors! If you normally hold your open house from 1pm-4pm, invite the neighbors over at 12:15pm for a special “neighbors-only” open house. Create an invitation that provides a reason for them to stop by. These could include getting current information on their neighborhood’s 10-year appreciation rate, or perhaps sales ratios and days-on-market statistics. For the neighbors, it’s not about the house as much as it’s about providing them with market knowledge. It’s about articulating your expertise.
  • Move-up buyer ‘radius’ marketing: This is a great way to generate traffic. Choose neighborhoods where the homeowners’ next move up (or down!) would likely be in the price range of your open house.
  • Database marketing: Never forget the value of the people who already know you and trust you – and support your career. List your open houses in your monthly newsletters. Send out an open house schedule via email, with a link to your website’s open house page. (Don’t forget to update this page each week!)

Lastly, I want you to think about open house options – those “outside the box” option that can generate additional traffic.

  1. Saturday versus Sunday open houses: For many people, Sunday is their ‘stay-at-home’ day. They have family activities, laundry, and yard work as priorities. Saturdays often will provide you with much better traffic, since people are already out and about doing errands. With ample signage you can attract a lot of traffic! Try this idea – test it for two or three months to see if that’s the case in your market.
  2. Condensed open houses:  Consider holding two homes open on the same day. It could look like this: House #1 (123 A St) is open from 9am-10am and then again from 1pm-2pm. House #2 (123 B St) is open from 11am-noon and then again from 3pm-4pm. Essentially, you’re increasing your opportunities to get a lot of people through in a short amount of time.
  3. Multi-property open house tour: Pick several houses that meet a particular niche and hold each one open for one hour. You could pick first-time buyer homes. Or waterfront homes. Or equestrian properties. Done strategically, you’ll quickly establish yourself as an expert in that particular niche.
  4. Multi-agent or entire office open house blitz: There’s power in numbers! Gather together a group of agents – or your whole office – and build an open house event.
  5. After-work weekday open house: This is a terrific idea for homes that are on commuter routes, or in neighborhoods that are close to bus stops. Hold an open house at approximately the same time as these folks are headed home. You’d be surprised at how many will stop in for a few minutes.

I’ve just given you a lot of ideas — and things to think about. What I want you to do now is toss your preconceived notions about open houses out the window and start thinking outside the box. Open houses can be an amazingly successful strategy for you — if you pick the right houses, determine how to build traffic, and schedule them to maximize your reach.

Are you a real estate agent working in Washington State?

If so, we want to invite you to attend our “Unforgettable Open House” event on Tuesday, May 24th.

We’ll teach you how to design and conduct a truly unforgettable open house experience. You’ll learn the secret “props” needed for success, and how to captivate open house visitors. Discover the art of truly showing a home, rather than simply standing in the kitchen while potential clients walk in (and out!) the door. Hear the simple secret to capturing client contact information, without seeming like a pushy salesperson, “man talk” versus “woman talk”, and much, much more!

We’re offering this amazing opportunity in support of the Washington REALTORS® and National Association of REALTORS® Open House Weekend, which will be held June 4th and 5th this year. Master all of the insider secrets to a successful open house … then participate in the Open House Weekend by holding your best open house ever!  Public awareness of open houses will be high, and their expectations will be as well. You need to be ready to deliver!

There is no charge for the class; however, if you wish to participate for clock hours a fee of $35 ($40 at the door) will apply.

If you want to create an unforgettable open house experience – one that will generate income for you – you must attend this memorable class.

Throw Open the Doors!

May 5, 2011

Think open houses aren’t effective in today’s tech-driven society? Think again!

Open houses – if done strategically – can generate more business than you would ever imagine.

Open houses have been around for a very long time. Twenty or thirty years ago, they were one of the only ways to get buyers into a home without an appointment. They were much more effective than printed ads because buyers had a chance to really look around and get a feel for the home. They were certainly the best way to do some low-cost marketing! Buyers simply showed up at as many open houses as they had time for and could quickly get a fairly good feel for their local market.

But then the internet arrived … and it wasn’t too many years later that real estate agents started marketing homes online. Beginning in early 2005 there were a number of articles discussing the fact that the open house – as a marketing tool – was a dying breed.

I disagreed with that theory then, and I still disagree with it today. I believe that open houses can be an incredible source of marketing for a home, an incredible source of business for agents, and an incredible tool for buyers to really explore what they want and need in a home.

According to the National Association of REALTORS® 2010 “Profile of Home Buyers and Sellers”, 45%* of buyers use open houses as part of their information source. That means nearly one out of every two buyers is attending at least one open house! That’s an important fact for agents – and their sellers – to understand. Open houses are not just a last resort to find buyers for an over-priced listing, or to find buyers at all. An open house can have a very positive effect on the sale of a home.

A lot of agents will say that rarely have they sold the listing where they were holding an open house. That may be true, but remember this: open houses sell other houses. Open houses cultivate buyers and engage them into making positive buying decisions by getting them into houses and off the fence. Open houses can help get a sluggish market back up and running!

If you’ve taken open houses off your list of marketing activities, you need to put them back on your list. Right now – today – you have a better chance picking up a buyer than you did 5-10 years ago. Why? Because today’s buyer has more access to home information than ever before. They’ve already done their research. They have seen homes online and reviewed the stats. When they attend an open house, they’re attending because they have some interest in, or at least some curiosity about, the home. Today open houses are very targeted toward ready, willing and able buyers, compared to open houses of the past. And today’s buyers are savvy buyers. They are very clear on what they’re looking for. When they attend an open house, that house has already gotten their initial stamp of approval.

Have I piqued your interest yet? I hope so! Here are more things for you to think about.

Open houses have a lot of pros and a few cons … based on who you are, what your market is like, and your natural personality style.

The Pros

  1. You have a chance to meet with potential buyers face-to-face and build credibility and trust.
  2. An open house is a great way to sharpen your client interaction skills.
  3. You’ll learn a lot about a neighborhood by doing the analysis necessary to have ready answers to buyer questions.
  4. An open house is a very low-cost marketing alternative.
  5. You’re creating an informational focus group to get feedback on the listing for you, and for the seller.
  6. You receive immediate results – and feedback. You’ll quickly get a sense of what buyers are looking for – and what prices are most attractive to the “right now” buyer.
  7. An open house shows that you are proactively involved in your local market.
  8. You can pick up a listing in the neighborhood. Many people attend open houses in their neighborhood, not only to see how their home stacks up, but to get to know agents that they might want to hire when they decide to sell their home.
  9. You could pick up a buyer for another home without spending a lot of money on marketing.
  10. An open house helps you familiarize yourself with the area or neighborhood inventory.

The Cons

  1. An open house can be a waste of time if no one shows up. (If you do an open house strategically, this won’t happen to you!)
  2. Prep time is needed, and can appear to be a lot of work. (It’s not a lot of work once you’re organized and you have a system!)
  3. An open house can be stressful if you don’t like to meet new people and you find building quick rapport challenging. (Role playing can help.)
  4. You have to be a great listener, and you need to know how to ask good questions. (Again, some role playing can do wonders for your interaction skills.)

I want you to take a few minutes right now and start a simple two-column list. On one side, write down all of the reasons why you like (or might like) holding open houses. On the other side, write down why you don’t do them. Compare both lists. Figure out what – If anything – is holding you back, and determine what you can do to help you see success with this potentially lucrative marketing strategy.

Believe me – open houses can be a goldmine for you! It’s time for you to throw the doors wide open and join the open house crowd!

If I’ve piqued your interest, stay tuned because this is just the first installment in a series of Zebra Reports that I’m going to write on open houses. Next week I’m going to talk about what kinds of houses get good traffic, and how you determine the right house (or houses) based on doing some highly-targeted research.

*Source: National Association of REALTORS® Profile of Home Buyers and Sellers 2010, page 46: INFORMATION SOURCES USED IN HOME SEARCH.

Are you a real estate agent working in Washington State?

If so, we want to invite you to attend our “Unforgettable Open House” event on Tuesday, May 24th  in Bellevue, Washington.

We’ll teach you how to design and conduct a truly unforgettable open house experience. You’ll learn the secret “props” needed for success, and how to captivate open house visitors. Discover the art of truly showing a home, rather than simply standing in the kitchen while potential clients walk in (and out!) the door. Hear the simple secret to capturing client contact information, without seeming like a pushy salesperson, “masculine talk” versus “feminine talk”, and much, much more!

We’re offering this amazing opportunity in support of Washington REALTORS® and the National Association of REALTORS® Open House Weekend, which will be held June 4th and 5th this year. Master all of the insider secrets to a successful open house … then participate in the Open House Weekend by holding your best open house ever!  Public awareness of open houses will be high, and their expectations will be as well. You need to be ready to deliver!

There is no charge for the class; however, if you wish to obtain clock hours, a fee of $35 ($40 at the door) will apply.

If you want to create an unforgettable open house experience – one that will generate income for you – you must attend this memorable class! Space is limited, so register today! 

Powerful Print Marketing Tools

April 21, 2011

This is the fifth article in my series on powerful listing presentations, where we’ll be covering pricing, communication, technology, marketing, and home presentation & photography.

This week I want to discuss the power of your print marketing tools … and why you simply must spend time creating a portfolio of materials that represents your professional expertise and shows your sellers exactly how you’ll market their home.

As I’ve said in each of the previous Zebra Reports about listing presentations, sellers want to see how you are going to sell their home. They expect you to outline the steps you will take, and they want to see “real life” samples.  You probably remember from previous Zebra Reports in this series that my term for these samples is “props”.

If you’ve ever taken one of my classes, or read any of my previous Zebra Reports on marketing, you’ll remember that one of the cornerstones of my business is my belief that agents need to develop their own personal “brand”.  The materials that we’ve talked about throughout this “Powerful Listing Presentations” series should all be created using your brand.

If the materials you use when marketing homes – the same materials you showcase during your presentation – aren’t beautiful, colorful, and extremely high-quality, you are doing your sellers a disservice. A seller’s home is a huge investment – they deserve nothing but the absolute best from you!

Before I explain what I believe are the most important items, I want to talk for just a minute about what I often see. I can’t tell you how many times I’ve driven by a house and stopped to take a flyer out of a flyer  box … only to find it printed on plain white paper. And sometimes the colors aren’t even accurate. Here’s an example: That lovely taupe house that I’m standing in front of … with the crisp white trim and black front door? On the flyer it looks dingy yellow and muddy brown! And the interior photos on the flyer certainly aren’t going to get me excited about seeing the home.

Remember – even if the contract and the negotiation phase of real estate is where you shine (and what you enjoy!) you can’t get to that point if you don’t market the house properly and attract buyers to the table.

I want to start by addressing how you present your marketing plan. Do you have something in writing that tells your sellers exactly what you are going to do, and when you are going to do it? Do you have a calendar that you leave with them that they can refer to? A lot of agents over-promise and under-deliver when it comes to marketing.  When you give your sellers a calendar of activities you are reinforcing the fact that you do what you say you will do.

Now let’s talk about all of the printed pieces – the “props” – which you need for a very polished and professional listing presentation. I’m going to give you lots of ideas, but it’s up to you to choose the ones that best fit you and your market.  However, regardless of which tools you use, it is absolutely critical that those tools be created using your brand. If the sellers are interviewing multiple agents, the use of your brand will absolutely elevate you from “ordinary” to “extraordinary” in terms of memorability!

Here are the tools you may want to consider for your next listing presentation:

1. Marketing Binder: One of the most impressive items you can give your sellers is a full-color copy of your customized marketing binder. This is the package that pulls your marketing calendar and all of your samples together into a ‘leave-behind’ for your seller to review and refer to. The cover must have a beautiful photo of the seller’s home. Where appropriate, each of the sample pieces in your binder should also include that photo.

2. Flyers: Regardless of whether you create one-page, two-page or four-page flyers, the photos you use must be amazing. I also encourage you to use high-quality, gloss paper. Remember – your flyer says a lot about you to other potential sellers, as well as to buyers. Keeping the flyer box full of extremely well-done flyers reinforces the fact that you are a true professional.

3. Photo gallery CD: Many agents create a photo gallery CD, which they reproduce and leave at their listing for prospective buyers to take. Print an exterior photo for the CD jacket and include the same photo on the CD label.

4. Advertising: It goes without saying that regardless of whether you are marketing your listings in a newspaper, a magazine, online or on your flyers, including truly engaging descriptions is imperative to attracting buyers. Before the listing appointment, spend some time thinking about the profile of likely buyers for the home. Then write two to three different ads based on that target audience. Preparing in this way will definitely impress a potential seller!

5. Marketing Boards: These boards are the perfect way to present a visually compelling story of how you are going to market the seller’s home.

6. Just Listed postcards: Never underestimate the power of a beautiful postcard. Send these cards to the neighborhood, your database, and other potential buyers. Postcards don’t cost a lot, and your potential sellers will love that you send them.

7. Home Book: This is one of my favorite pieces. You might remember that I mentioned it recently when talking about your communication tools. The home book is a notebook that you leave at the house during the time it’s listed. Include items such as home care and warranty records, the most current inspection report, tax and appraisal records, and neighborhood and community information. Show potential sellers what their home book will look like. They’ll immediately understand the value of the book, and of hiring you.

8. Home marketing cards: This is another idea that my coaching clients have found particularly useful … and that sellers love! Print business cards that feature the home (a photo on the front, and details on the back), and give them to the sellers to pass out to their friends and neighbors. It’s their home, and they are undoubtedly proud of it – so let them be a part of your marketing efforts!

9. Open house materials: Most sellers still want you to hold open houses, regardless of how much other marketing you are doing. It comes up at nearly every listing presentation. When asked, the typical agent simply responds: “Sure, I can do an open house for you.” Or they might even say: “You know, I don’t do open houses and here’s why.”  Open houses can be a gold mine when done correctly! Without going into a lot of detail, here are the open house props that will ‘wow’ the socks off of potential sellers.

  1. Open house invitations: Postcards are quick and easy. Let your sellers know exactly who you are targeting, and why.
  2. Open house display boards: Many agents use small easels that fit on a kitchen counter or dining room table to present neighborhood information. These could include maps of the area, as well as information on schools, parks, and shopping.
  3. Open house feedback forms: Sellers like to know what buyers are thinking! Show your sellers what your feedback forms looks like.  Even better, ask them if there is anything in particular they want buyers to provide feedback on.

10. Database marketing: I talked about this in the Zebra Report just a couple of weeks ago. Show your potential sellers the type of marketing you are doing with your databases, and where their home may be featured in this marketing. Do you feature your listings in a newsletter, or send out your ‘just listed’ postcards to your database as well as targeted buyers? If so, bring samples! Sellers will appreciate your extra efforts to find a buyer for their home.

I want you to remember one thing about marketing that is easy to forget in this high-tech world. Print marketing – if done well – still has enormous impact. While buyers may be looking at homes online, they still want a beautiful brochure or flyer to take home, to look at again, and to share with friends and family.

Remember – sellers expect their home to be showcased in full-color and beautifully presented to potential buyers, both in print and online. Don’t let them down!  With your brand as a starting point, create beautiful printed materials for your next listing presentation.

Next week we’ll feature our sixth and final topic in our “Powerful Listing Presentations” series: home presentation & photography. Be sure to watch for next week’s Zebra Report!


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